People leave Trello for a few common reasons: the cost per user as a team grows, limits on the free plan, a wish for more views and reporting, or wanting data on a server they control. This list covers the best Trello alternatives for 2027 by the reason you are leaving. We make KanbanWP, one of the options, so we mark our biases and limits.
If you want a bigger suite
Asana, ClickUp and monday.com add more views, automation, goals and reporting. Asana’s free plan is limited to two users, monday.com’s free plan allows two seats with a three-seat minimum on paid plans, and ClickUp offers a free plan with usage limits. The three differ in feel: Asana is structured, ClickUp is configurable, monday.com is visual. See how their AI compares in best AI project management tools in 2027.
If you want documents and boards together
Notion shows databases as kanban boards next to your documents and wikis. It is flexible, though you build the structure yourself, and its full AI comes with the Business plan.
If you do software delivery
Jira has sprints, backlogs and workflows. Its free plan covers up to 10 users. It is more than most non-engineering teams need.
If you run WordPress
KanbanWP is a free plugin that puts boards in your WordPress admin:
- No per-seat cost, no license key, no extra login: people use their WordPress accounts.
- Unlimited boards, six views (Kanban, List, Table, Calendar, Timeline, My Tasks), swimlanes, WIP limits and reports.
- Cards that link to WordPress posts, pages and WooCommerce orders.
- AI on your own OpenAI, Anthropic or Gemini key, plus an MCP server for agents. See AI project management.
- Boards you can share with clients through a client portal.
Limits: it needs a WordPress site, you handle hosting and backups, it has no native mobile app (the board is responsive), and in version 1.0.0 the AI features run through the REST API rather than buttons on the board.
For a side-by-side with Trello, read KanbanWP vs Trello.
Moving your Trello boards
Export the board from Trello as JSON and use KanbanWP’s importer: lists become stages, and cards, labels, checklists, members and comments come across. Step by step in importing a Trello board. Trello’s own pros and cons are covered fairly in Atlassian, Trello, kanban and WordPress.
How to choose
| Your reason for leaving | Look at |
|---|---|
| Cost per user | KanbanWP, or a free plan within limits |
| More views and reporting | Asana, ClickUp, monday.com |
| Docs and boards in one place | Notion |
| Engineering sprints | Jira |
| Everything already runs on WordPress | KanbanWP |
Want a no-cost shortlist? See best free kanban board software in 2027, and browse the kanban board templates to test a workflow quickly.
Frequently asked questions
What is the best Trello alternative?
It depends on why you are leaving. For a bigger suite, try Asana, ClickUp or monday.com. For documents plus boards, Notion. For software delivery, Jira. For a free board inside WordPress, KanbanWP.
Is there a free Trello alternative?
Yes. Several tools have free plans with limits. KanbanWP is a free WordPress plugin with no license cost, unlimited boards and no per-user fee.
Can I import my Trello boards into another tool?
Most tools can import Trello data. KanbanWP imports Trello JSON exports, keeping lists as stages and bringing across cards, labels, checklists, members and comments.
Why do people leave Trello?
Common reasons are per-user pricing, limits on the free plan, wanting more views or reporting, or wanting their data on their own server.