Editorial Calendar for WordPress

A content pipeline that is connected to the posts it tracks.

Who this is for

Bloggers, content teams, agencies and publishers who plan content in a spreadsheet or a separate tool, then copy everything into WordPress. KanbanWP puts the plan next to the posts, and links the two.

A board in calendar view

The Editorial template

Create a board from the Editorial template and you get these stages:

  1. Ideas
  2. Drafting
  3. In Review
  4. Scheduled
  5. Published

It also adds three labels, Article, Video and Newsletter, so you can see content types at a glance. Rename or add stages if your process differs, for example a separate Editing stage or a Promotion stage after Published.

How a post moves through

  • Capture ideas as cards. Add a due date for the publish day and assign a writer.
  • Use the card description for the brief, a checklist for the steps, and attachments for source material.
  • Link the card to a WordPress post or page, or create a draft post straight from the card.
  • Optionally map stages to post statuses in the board settings. Moving a card can then update the post status, and changing the post status moves the card. The sync works in both directions.
  • If drafts already exist in WordPress, use the Import Drafts tool to turn draft and pending posts into cards.
  • While you edit in the block editor, a sidebar shows the linked task and lets you jump to the board.

Features that help

  • Calendar view shows cards by due date so you can spot empty days and pile-ups. The views guide explains each view.
  • Comments with @mentions for editorial feedback, and internal comments if you share the board with clients.
  • Roles let writers edit, editors manage and guest contributors only view.
  • AI features on your own key, available through the REST API in version 1.0.0, can outline a post, write a first draft from a card, and suggest an SEO title, meta description, excerpt and keywords. You review everything before it goes anywhere. See AI.

Set it up

  1. Install KanbanWP.
  2. Create a board from the Editorial template.
  3. Read WordPress posts integration to link cards and map stages to statuses.
  4. Add your writers and editors under permissions and roles.

A short WIP limit on Drafting and In Review keeps content from stalling half-finished. More in why kanban works and the full feature list.